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P11D Filing and common errors

Forms P11D, and where appropriate P9D, which report details of expenses and benefits provided to employees and directors for the year ended 5 April 2015, are due for submission to HMRC by 6 July 2015. Any Class 1A National Insurance liability arising for the employer on those expenses/benefits must be paid to HMRC by 19 July 2015 (22 July 2015 where payment is made electronically). Typical reportable benefits include the following although this is not a complete list:

• Company Cars

• Cheap or Interest Free Loans

• Season Tickets

• Medical Costs

• Private Medical Insurance

• Fuel for Company Cars

HMRC has published a list of common errors in the completion of forms P11D. The information is part of the latest Employer Bulletin and we have reproduced the guidance below.

• Submitting duplicate P11D information on paper where P11D information has already been filed online to ensure ‘HMRC has received it’. These duplicates can cause processing problems.

• Using a paper form that relates to the wrong tax year – check the top right hand corner of the first page.

• Not ticking the ‘Director’ box if the employee is a Director.

• Not including a description or abbreviation, where amounts are included in sections A, B, L, M or N of the form.

• Leaving the ‘cash equivalent’ box empty where you’ve entered a figure in the corresponding ‘cost to you’ box of a section.

• Completing the declaration on the final FPS/EPS submission accurately (for those employers whose software package requires them to be completed) or question 6 in section A of RT 4 form to indicate whether P11Ds are due.

• Not advising HMRC either by paper form P11D(b) or electronic submission that there is no Benefits in Kind & Expenses return to make.

• Where a benefit has been provided for mixed business and private use, entering only the value of the private-use portion – you must report the full gross value of the benefit.

• Not completing the fuel benefit box/ field where this applies. This means an amended P11D has to be sent in.

• Incorrectly completing the ‘from’ and ‘to’ dates in the ‘Dates car was available’ boxes. For example entering 06/04/2014 to 05/04/2015 to indicate the car was available throughout that year. If the car was available in the previous tax year, the ‘from’ box should not be completed and if the car is to be available in the next tax year, the ‘to’ box should not be completed. If you would like help with the completion of the forms P11D please contact us.

 

Andrea Todorov

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